AI Receptionist for Contractors
Every call answered, day or night, so you stop losing jobs to voicemail.
You are on a roof, under a truck, or driving to a bid. The phone rings. You can't pick up. That caller does not leave a message. They call the next contractor.
Cadyen builds an AI receptionist for contractors that answers every call, 24 hours a day, all year. It is trained on your services, your pricing rules and your service area. It books the job, captures the lead, and sends you the details. No voicemail. No missed work.
The cost of a missed call
Think about the last call you missed. A homeowner with a leak. A property manager who needs three units looked at. A GC lining up subs for a job that starts Monday.
They did not wait. They called the next name on Google.
Most callers never leave a voicemail. A missed call is a lost estimate, and often a lost customer for years. Nights, weekends and holidays are worse. That is when emergencies happen and when almost nobody answers.
Run the math on one week. A few missed calls, a couple of them real jobs, and you have handed thousands of dollars to the contractor who picked up. Do that every week and it is a second truck you never bought.
You can't be on the phone and on the job at the same time. An AI receptionist can. It picks up the calls you would have missed instead of letting them ring out to a competitor.
How it works
From the first ring to a booked job, here is what happens.
-
1
It answers in seconds.
Every call, 24 hours a day, all year. No hold music, no voicemail.
-
2
It asks what you would ask.
Job type, location, timeline and scope. It captures the details and flags the jobs worth calling back first.
-
3
It books the work.
It checks your calendar during the call and books the slot, so the job is on the schedule before the caller hangs up.
-
4
It writes the lead down.
Call details and contact info go straight into your CRM. You get a full transcript and a callback number for every call.
-
5
It knows when to hand off.
When a caller needs a person, it transfers the live call to whoever should take it, with the context already gathered. Emergencies can ring straight through to your phone. Routine calls get handled without you.
It works with your existing phone number. It handles more than one caller at the same time. And it does not pretend to be human if someone asks directly.
Everything it learns and collects belongs to you. If you ever leave, it goes with you.
An AI Receptionist Built for Your Trade
Different trades get different calls. The receptionist is trained on yours, so it asks the right questions and books the right way.
AI Receptionist for HVAC Companies
No-heat and no-cool calls come in hot and do not wait. An AI receptionist for HVAC companies picks up the 2am furnace call. It asks about the unit, the symptom and the address, then books the service slot or rings you for a true emergency. See our HVAC marketing company page.
AI Receptionist for Plumbers
A burst pipe is a now problem. The receptionist answers the overflow and after-hours calls, asks whether water is still running, triages the urgent ones to your phone, and schedules the rest. See our plumber lead generation page.
AI Receptionist for Roofers
Storm calls arrive in a rush. The receptionist asks about the roof type, the leak, the address and whether insurance is involved, then books the inspection. It keeps up when every homeowner in the area calls at once. See our roofing marketing agency page.
AI Receptionist for Electricians
Service calls, panel upgrades and outages all sound different. The receptionist sorts the quick fix from the planned job, captures the details, and books or routes the call. See our electrician lead generation page.
AI Receptionist for Restoration Companies
Water, fire and storm damage callers are stressed and ready to hire the first company that answers. The receptionist picks up around the clock, gathers the loss details, and sends the urgent jobs straight to your phone. See our restoration lead generation page.
AI Receptionist for Construction Companies
GCs, project managers and owners call about scope, timelines and site walks. The receptionist captures the project details, logs the request in your CRM, and books the walk. See our construction marketing agency page.
AI Receptionist for Remodelers
Kitchen, bath and whole-home callers have questions and a budget in mind. The receptionist answers, qualifies the project, and books the consultation before they call the next remodeler. See our home improvement lead generation page.
AI Receptionist for Scaffolding Companies
GCs need scaffold up fast and nearby. The receptionist asks about the site, the height, the duration and the start date, then logs the request and books the call back. See our scaffolding lead generation page.
AI Receptionist vs Answering Service vs Remote Receptionist
Here is how the options compare for a contractor who misses calls.
| Voicemail | Answering service | Remote receptionist | Cadyen AI receptionist | |
|---|---|---|---|---|
| Answers 24/7 | No | Often, for a fee | Business hours, usually | Yes, all year |
| Knows your trade | No | No | Rarely | Trained on your services and pricing rules |
| Books into your calendar | No | Rarely | Sometimes | Yes, during the call |
| Writes to your CRM | No | No | Sometimes | Yes |
| Handles many calls at once | No | Limited | One at a time | Yes |
| Transfers true emergencies | No | Sometimes | Sometimes | Rings straight to your phone |
| You own the data | No | No | No | Yes |
A voicemail does nothing but record a goodbye. An answering service takes a message and reads from a script. A remote receptionist or virtual office receptionist can help, but costs add up per call and they do not know your jobs. The AI receptionist answers every call, knows your trade, and books the work.
Those per-call costs climb with your volume. The AI receptionist runs at one monthly price and keeps working at 2am, during a storm-day rush, and on a holiday. It does not take a lunch break or call in sick.
Pricing
The AI receptionist is the Intelligent Voice System and Automations in our Complete Plan. That plan runs $3,978 a month for all six core services, plus ad spend.
Want the receptionist on its own? Single services start at $1,200 a month. Everything is month to month, with no long-term contract. We set your exact price on a free strategy call.
AI receptionist questions
What is an AI receptionist?
An AI receptionist is software that answers your business phone, talks with the caller, and handles the call like a trained front-desk person would. Cadyen's version answers 24/7, asks your qualifying questions, books jobs into your calendar, and writes the lead into your CRM. You get a transcript and a callback number for every call.
Will callers know they're talking to AI?
It talks naturally and keeps the call moving. It does not pretend to be human if a caller asks directly. Most callers care about one thing: someone picked up, listened, and booked their job. That is what it does, day or night, without sending them to voicemail.
Can it book appointments on my calendar?
Yes. It checks your calendar during the conversation and books the open slot, so the job is on the schedule before the caller hangs up. It reads real availability and writes real bookings, so it does not double-book a crew that is already committed. The booking and the caller's details land in your CRM too.
What happens with emergency calls?
You set the rules. True emergencies can ring straight through to your phone, with the details already gathered, so you can decide fast. Routine calls get handled without you: answered, qualified, and booked or logged. A 9pm burst pipe or a no-heat call gets a real answer instead of a voicemail box.
Does it work with my current phone number?
Yes. It works with your existing phone number, so you keep the number on your trucks, your signs and your ads. There is nothing for customers to relearn. Calls route to the receptionist when you can't pick up, and you still take the ones you want.
Does it speak Spanish?
Cadyen offers bilingual marketing and support for Spanish-speaking owners and customers. Whether the receptionist answers calls in Spanish for your business is something we confirm on your strategy call, since it depends on your setup. If Spanish call handling matters to you, tell us and we will walk through the options.
How is an AI receptionist different from an answering service?
An answering service takes a message from a script and passes it on. An AI receptionist answers in seconds, knows your services and pricing rules, books the job into your calendar, and writes it to your CRM. It handles several calls at once and runs all year. You get the lead ready to work, not a stack of callback slips.
How much does an AI receptionist cost?
It is part of the Complete Plan at $3,978 a month for all six core services, plus ad spend. On its own, single services start at $1,200 a month. Everything is month to month, with no long-term contract. We set the exact price on a free strategy call, once we know your call volume and setup.
Stop sending your next job to voicemail.
Book a free strategy call. We will show you how the AI receptionist would answer your calls, book your jobs, and send you the leads.